Mobile Order Management
4.8/5 Rating

Sales Order Management Software

Eliminate paper-based ordering. Capture orders on-site with your mobile, apply real-time pricing, check stock availability, and invoice automatically.

73% Faster Processing
Mobile Order Capture
Works Offline
12hrs Saved Weekly
SalesProHub sales order management dashboard showing order list, status tracking, and order details
Orders Today
+34 captured
Understanding Order Management

What is Sales Order Management Software?

Sales order management software digitises the entire journey an order takes from the moment a field sales rep captures it at a customer site to the point it becomes an invoice and is fulfilled. It replaces the paper order books, manual price lookups, and end-of-day data re-entry that still dominate many international distribution and wholesale businesses.

Unlike a simple order management feature within a CRM, a dedicated sales order management platform handles product catalogs with images and pricing tiers, real-time inventory availability across warehouses, configurable discount and approval rules, automated invoicing, and integration with popular accounting systems.

End-to-end order lifecycle
Real-time pricing engine
Inventory visibility
Automated invoicing

The Order Lifecycle

1
Capture
Rep creates order on mobile at customer site
2
Price
System applies customer-specific pricing & discounts
3
Check Stock
Real-time inventory availability confirmed
4
Approve
Auto-approved or routed to manager if needed
5
Invoice
Professional invoice generated and sent
6
Fulfil
Warehouse picks, packs, and dispatches
Core Features

Everything You Need to Manage Sales Orders

From mobile capture in the field to automated invoicing in the office, SalesProHub covers every step of the sales order workflow.

Mobile Order Capture
Capture orders on-site with a native mobile app. Browse products, select quantities, apply discounts, and submit orders in minutes from any smartphone or tablet.
On-site order entry
Barcode product lookup
Digital signatures
Product Catalog with Images & Prices
A full digital product catalog with photos, descriptions, pricing tiers, and availability that your reps carry in their pocket instead of bulky paper brochures.
Product images & descriptions
Searchable catalog
Category filters
Real-Time Pricing & Discount Rules
Automatically apply customer-specific pricing, volume discounts, and promotional rules at the point of sale. No more manual lookups or pricing errors.
Customer price lists
Volume discounts
Promotional pricing
Inventory Availability Checking
Reps see real-time stock levels before placing orders, preventing overselling and setting accurate delivery expectations with customers.
Live stock levels
Multi-warehouse view
Back-order flagging
Order Approval Workflows
Route high-value or high-discount orders to managers for approval. Configurable rules ensure oversight without slowing down standard orders.
Threshold-based rules
Push notifications
Mobile approvals
Automated Invoicing
Generate professional invoices automatically from approved orders. Email or WhatsApp them to customers and track payment status in one place.
Auto-generated invoices
PDF & email delivery
Payment tracking
Integrates with Sage, Xero & More via API
Connect SalesProHub to Sage, Xero, and other accounting platforms through our open API and webhooks to eliminate double data entry and speed up your order-to-cash cycle.
Sage & Xero via API
ERP platform sync
CSV/API export
Order Analytics & Reporting
Track order volumes, average order value, rep performance, product trends, and fulfilment times with visual dashboards and scheduled reports.
Order dashboards
Rep leaderboards
Trend analysis

Order management works hand-in-hand with inventory and stock control:

Inventory Tracking AppStock Management SystemOrder Management Feature
Mobile App

Take Orders Anywhere with the Mobile App

Your reps carry your entire product catalog, customer list, and pricing engine in their pocket. The SalesProHub mobile app for iOS and Android is built for the realities of field selling in international, including offline functionality for connectivity issues and low-connectivity areas.

Browse full product catalog with images and descriptions
Check real-time stock levels across all warehouses
Apply customer-specific pricing automatically
Capture orders offline and sync when connected
Collect digital signatures for proof of order
View order history and repeat previous orders instantly
SalesProHub mobile order capture app showing product catalog and order entry on a smartphone
Works Offline
Built

Designed for How internationaln Businesses Actually Sell

Many SA wholesale and distribution companies still rely on paper order books, manual price lists, and end-of-day data capture. SalesProHub was built from the ground up to solve the real challenges field sales teams face daily.

Offline Order Capture During Load Shedding

The mobile app works fully offline. Reps capture orders, browse the catalog, and check cached stock levels even when power and connectivity are down. Orders sync automatically when the device reconnects.

Integrates with Sage, Xero & SA Accounting via API

Connect to Sage, Xero, and other accounting packages businesses actually use via our open API and webhooks. Sync orders without manual re-entry.

USD Pricing & Local Tax Handling

All pricing, invoicing, and reportingn Rand. Automatic VAT calculation at the current 15% rate, with support for zero-rated and exempt items.

Replacing Paper-Based Ordering

Paper order books are still the norm for many SA wholesale and retail distributors. SalesProHub digitises the entire process, eliminating lost orders, illegible handwriting, and delayed processing.

See how SalesProHub serves specific industries:

Wholesale & Distribution Solutions
Measurable Results

The Impact of Digitising Your Order Process

Businesses that move from paper-based to digital order management see measurable improvements across speed, accuracy, and rep productivity.

73%
Faster Order Processing
From capture to invoice in minutes, not days
45%
Fewer Order Errors
Automated pricing eliminates manual mistakes
12hrs
Saved Weekly Per Rep
No more re-keying paper orders at the office
2x
More Customer Visits
Reps spend less time on admin, more time selling
Eliminate manual re-keying of paper orders into your accounting system
Prevent pricing errors with automated customer-specific price lists
Reduce overselling with real-time inventory availability checks
Accelerate the order-to-cash cycle from days to hours
Give reps more selling time by removing admin burden
Gain visibility into order volumes, trends, and rep performance
Improve customer satisfaction with faster order confirmation
GDPR compliant data handling and secure cloud storage
SalesProHub order analytics dashboard showing order trends, rep performance, and fulfilment metrics
Customer Success

Trusted by SA Sales Teams

See how international distributors and wholesale businesses have transformed their order process.

“Our reps used to spend every Friday afternoon typing paper orders into our accounting system. Now orders flow straight from the mobile app to invoicing. We process orders 3x faster and our error rate dropped to almost zero.”
Pieter van der Merwe
Sales Director
FMCG Distributor, Northeast
“The offline capability is a game-changer during connectivity issues. Our reps never miss an order, and customers love seeing product images and live stock levels on the tablet instead of flipping through a paper catalog.”
Naledi Mokoena
Operations Manager
Building Materials Supplier, KZN
“We have 30 reps across the West Coast and managing pricing used to be chaos. Now customer-specific price lists update centrally and every rep quotes the right price, every time.”
Ahmed Patel
Managing Director
Wholesale Foods, West Coast
Pricing

Simple, Transparent Pricing

No hidden fees. No setup costs. All prices in USD. Cancel anytime.

Starter

Perfect for small sales teams getting started

$59/mo base

+ $29/user/month

  • Up to 5 sales reps
  • GPS check-ins & tracking
  • Mobile order capture
  • Basic territory management
  • Email support
  • Standard reporting
Most Popular
Professional

For growing teams that need more power

$119/mo base

+ $35/user/month

  • Up to 25 sales reps
  • Everything in Starter, plus:
  • Commission automation
  • Advanced analytics
  • Territory optimization
  • Priority support
  • API access
  • Custom reporting
Enterprise

For large teams with complex needs

$249/mo base

+ $55/user/month

  • Unlimited sales reps
  • Everything in Professional, plus:
  • Dedicated account manager
  • Custom integrations
  • White-label options
  • SLA guarantees
  • On-premise deployment
  • Custom training

No Setup Fees

Get started immediately with free onboarding and training

Annual Discount

Pay annually and get 2 months free (save 17%)

Cancel Anytime

No long-term contracts. Cancel your subscription anytime

Need a custom quote for a larger team?

FAQ

Frequently Asked Questions

Common questions about sales order management software for businesses.

What is sales order management software?
Sales order management software is a digital solution that handles the entire order lifecycle from capture to fulfilment. It replaces paper-based ordering with mobile order entry, real-time pricing and discount rules, inventory availability checking, automated invoicing, and order analytics. For field sales teams, it means reps can capture orders on-site using a mobile app, even offline during connectivity issues, and sync them instantly when connectivity returns.
How does mobile order capture work in the field?
Field sales reps use the SalesProHub mobile app on their smartphone or tablet to browse the product catalog, check real-time stock availability, apply customer-specific pricing and discounts, and submit orders on the spot. The app works offline so reps can continue taking orders during connectivity issues or in areas with poor connectivity. Orders sync automatically when the device reconnects.
Can the software handle customer-specific pricing and discount rules?
Yes. SalesProHub supports tiered pricing, volume discounts, customer-specific price lists, and promotional pricing rules. Managers configure pricing rules centrally, and the mobile app automatically applies the correct price for each customer. This eliminates pricing errors and ensures reps always quote the right amount in USD.
Does the order management system integrate with accounting software?
SalesProHub integrates with Sage, Xero, and other popular international accounting platforms via open API and webhooks. Orders captured in the field can be exported or synced to your accounting system for invoicing, reducing double data entry and speeding up the order-to-cash cycle.
How does offline order capture work during connectivity issues?
The mobile app stores the full product catalog, customer details, and pricing rules locally on the device. Reps can browse products, check cached stock levels, and submit orders entirely offline. When connectivity is restored, all orders sync automatically to the cloud with no data loss. This is critical for businesses dealing with regular connectivity issues schedules.
What order approval workflows are available?
Managers can set up approval rules based on order value, discount percentage, or customer credit status. Orders that exceed thresholds are flagged for manager approval before processing. Approvers receive push notifications and can review and approve orders from the mobile app or web dashboard, keeping the order pipeline moving.
How much does the sales order management software cost?
SalesProHub starts from R599/month base fee plus R199 per user. We offer Starter, Professional, and Enterprise plans with volume discounts for larger teams. All plans include the mobile order capture app, product catalog, and order analytics. Contact us for a tailored quote based on your team size and requirements.
Is the software suitable for wholesale and B2B distribution?
Absolutely. SalesProHub is purpose-built for B2B and wholesale distribution. It handles large product catalogs, complex pricing structures, bulk order entry, delivery scheduling, and multi-warehouse inventory visibility. Many of our customers are FMCG distributors, building material suppliers, and wholesale companies operating across multiple provinces.

Ready to Eliminate Paper-Based Ordering?

Join hundreds of field sales teams using SalesProHub to capture orders faster, reduce errors, and get paid sooner. Start your 14-day free trial today.

Personalised demo -- GDPR compliant -- USD pricing -- Local SA support